OuiShare Fest Team Organization

Principles
Like most OuiShare projects, OuiShare Fest is a collective experiment, organized by a community of passionate individuals. After organizing the first edition of OuiShare Fest with minimal resources and mostly volunteer work, it is our aim for the next edition to compensate the organization team as fairly as possible, as far as the budget allows (but even though the compensation is much higher than in the first edition, we realize the suggested compensation is still not equivalent to the value created). However we would like to emphasize that the primary motivation for being part of the organization of this event should not be monetary, but having the opportunity to learn, experiment and build skills working in a non-hierarchical organization.

Chair
The Chair or two co-chairs are the main coordinators of the event and is involved in all aspects of the event from a strategic perspective, responsible for the budget and success of the project.

Often, the Co-Chair position is a rotating role which changes each year. This will help to increase the quality of OuiShare Fest from year to year while enabling the organizers to benefit from past experiences.

Fellows
Fellows lead and have the responsibility for one critical part of the event organization (such as program, partners, communication or logistics) called “project area”. Small project areas can be carried out by one person alone, while large project areas can have several contributors, which are coordinated by the Fellow. Additionally, fellows can also be contributors to other areas (“secondary area”) for which additional compensation is limited to [value accounting].

In specific cases, project areas can also be shared by two Fellows, who also share the stipend.

Ideally, Fellows are people who were already involved in the first OuiShare Fest or have been active members of the community for a while.

Contributors
Contributors support Fellows in managing the workload of larger project areas by leading one specific sub-areas (such as managing social media or running the Fest blog as part of communication) or side-projects such as the OuiShare Awards.

Volunteers / Event organization contributors
Volunteers are an important and valued part of OuiShare Fest. They may support the event with one-time or recurring contributions i.e. volunteering during the event itself, or supporting the team’s activities during the preparation of the event.

Volunteers working during the event receive free entrance and food tickets. Travel and hosting expenses are not covered, but the OuiShare team do the best to make hosting possible to all the volunteers. The FEST volunteer’s deal determines 50% work time and 50% freetime for each volunteer. The volunteers should sign the agreement

The Volunteer's mission is defined according to one of the following main activity :
 * Logistics & handling
 * Preparing food/beverage & dish washing
 * Technical support
 * Welcoming & Hosting
 * Animation & Facilitation
 * Documentation & Translation
 * Cleaning & Decoration

Allocated to those different areas:
 * The Entrance (Entrance, welcome desk and the cloakroom)
 * The Kitchen (Declared the top social spot by volunteers :))
 * The Circus
 * The Camp
 * The Studio
 * The Village *New
 * The Terrace
 * The Floating Fest
 * The Coworking
 * The Team Space
 * The Playground
 * The Speakers room
 * The Press room

More information on the Team Guide

Team Stipend Payment Conditions
The Chairs and team leaders receive a fixed stipend which can be paid on a monthly basis. Payment conditions will be decided together with the Fellow/Contributor based on his personal situation and OuiShare cash flow.

Additional remuneration for all these positions ex-post is possible, see [value accounting] below.

Note: If the Fest team does not raise the target sum through ticket sales and sponsors set in the original budget, the compensation of all team members (chairs, fellows and contributors) will be reduced accordingly by the same percentage.

Expenses and Additional Benefits
Travel expenses to the event are covered for Chairs, Fellows and Contributors, and possibly for some Volunteers as well, depending on the size of their contribution in the pre-Fest preparation (this will be decided on a case-by-case basis).

Coworking is covered as well.

Value Accounting
To be able to reward especially large or unexpected contributions (e.g. from volunteers), the budget includes a lump some to be used for value accounting, which will be redistributed to the team ex post. Value accounting is a special system that enables you to asses the value an individual created ex-post, ideally on a peer-review basis.

The principles according to which additional compensations will be distributed are as follows: Retrospective (a dedicated online meeting and follow up will be done right after the fest) Peer-reviewed (each member can assess contributions that have been visible to him/her) Shared and non-conflictual (each final decision will be taken with by consensus)

The amount of the final sum to be distributed with this method depends on how many additional costs were cut and how much surplus was generated.

OuiShare Fest Financials
>> See all details of OuiShare Fest Financials